General Rental Terms and Conditions
§1 Applicability
The terms and conditions set out below shall apply unless otherwise agreed in writing between the Lessor and the Lessee. Receipt of the Rental Equipment constitutes acceptance of these General Rental Terms and Conditions as well as Renta Group’s Code of Conduct for Business Partners.
§2 Delivery/Return
Rental Equipment is delivered to the Lessor’s rental depot and collected from there by the Lessee. By agreement with the Lessee, the Lessor may arrange transport to the Lessee, in which case the Lessee shall bear the transport costs and the risk associated with the Rental Equipment during transport.
The Rental Equipment must be returned to the Lessor’s rental depot. Return shall take place during the Lessor’s opening hours. The Rental Equipment is deemed returned once a time-stamped return note has been issued by the Lessor. If the Lessor has agreed to arrange transport for the return of the Rental Equipment, the Lessee shall bear the transport costs and the risk associated with the Rental Equipment during transport.
§3 Rental Period
a) Fixed-term rental
The equipment must be returned within the agreed timeframe. If the Lessee wishes to extend the rental period, a new rental agreement must be drawn up prior to the return date. A Lessee who uses the rental equipment beyond the agreed rental period is liable to pay rent in accordance with § 4 for each rental day or part thereof. Furthermore, the Lessee is liable to compensate the Lessor for any direct or indirect damage arising from the failure to return the rental equipment within the agreed timeframe.
b) Indefinite rental (ongoing rental charges)
The rental period is calculated from the day the rental equipment is delivered or made available for collection up to and including the day the rental equipment is returned. The rental agreement shall state that the rental period applies until further notice and that the agreement remains in effect up to and including the day the equipment is returned.
§4 Calculation of Rent
Rent is charged in accordance with the price list applicable at the time. The stated daily rate constitutes the rental price per machine per day based on single-shift operation. Rent for a partial day is charged as for a full day. In the event of extended usage (multiple shifts), the rate is adjusted proportionally to the stated daily rate. All days of the week—including Saturdays, Sundays, and public holidays—are charged according to the agreed rental terms unless otherwise agreed in writing. A base rental fee is charged for each rental instance. A separate decontamination fee is charged for equipment requiring decontamination under the Work Environment Act. §5 Ownership of Rental Equipment
The Rental Equipment remains the property of the Lessor throughout the rental period, and nothing in this Agreement shall imply or be interpreted to mean that the Lessee has acquired or will acquire any right of ownership to the property, or any other right to encumber the property. A Lessee who disposes of the Rental Equipment in violation of this Agreement may incur liability for damages towards the Lessor.
§6 Use
The Lessee is responsible for ensuring that the Rental Equipment is used only by personnel who are authorized and trained for such use.
The Lessee may not, without the Lessor’s written approval, allow anyone other than the Lessee to use the Rental Equipment, sublease the Rental Equipment, or assign this rental agreement to another party. A Lessee who, in violation of this Agreement, allows another party to use or dispose of the Rental Equipment is strictly liable for all such use or disposal in relation to the Lessor, the other user, and third parties. Furthermore, the Lessee is obliged to compensate the Lessor for any financial or non-financial loss incurred by the Lessor as a result of the Rental Equipment being used by someone other than the Lessee.
Regarding site-assembled scaffolding and fall protection systems, the Lessee may, at their own risk, allow another party to use the Rental Equipment in the manner for which it was designed and intended to be used.
The Lessee is obliged to keep the Lessor informed of where the Rental Equipment is stored or used. The Rental Equipment may not be taken outside Sweden’s borders without the Lessor’s written consent.
§7 Supervision and Maintenance
Upon receipt of the Rental Equipment, and before it is put into use, the Lessee is required to perform the necessary inspections and report any remarks regarding its condition to the Lessor.
The Lessee may not alter product markings, identification, or written operating instructions concerning the Rental Equipment.
The Lessee is obliged to maintain the Rental Equipment properly, observe issued regulations regarding its care and maintenance, and use the prescribed fuels and lubricants. The cost of such fuels and lubricants shall be borne by the Lessee.
The Lessee shall use personnel with the necessary competence for the task to supervise and maintain the Rental Equipment.
Upon return, the Rental Equipment must be thoroughly cleaned and in the same condition as at the time of delivery. If the Rental Equipment has not been cleaned, or if its condition has otherwise deteriorated during the rental period, the Lessee will be charged separately for this. A special decontamination fee will be charged for Rental Equipment that may have been exposed to harmful substances, such as asbestos dust.
§8 Repairs
Except for supervision and maintenance as per § 7 above, the Lessee may not have the Rental Equipment repaired or modified without the Lessor’s written approval. The replacement of wear parts and consumables during the use of the Rental Equipment shall be performed and paid for by the Lessee, subject to the Lessor’s approval.
Damage to or defects in the Rental Equipment arising during the rental period due to the Lessee’s use of the equipment, or otherwise caused by the Lessee or a third party, shall be paid for by the Lessee. Repairs of defects in the Rental Equipment present at the time of rental shall be paid for by the Lessor. Under no circumstances is the Lessor obliged to make replacement equipment available to the Lessee during the repair period.
In the event of damage to the Rental Equipment caused by the Lessee’s negligence, lack of supervision, or failure to exercise proper care, compensation for downtime shall be charged in accordance with the Lessor’s price list for the duration of the repair period.
§9 Lessor’s liability for defects and damage
The Lessor, who cannot monitor the Lessee’s use of the Rental Equipment or the circumstances under which the Rental Equipment is utilized, shall not be liable for personal injury, property damage, or financial loss arising from the Lessee’s use of the Rental Equipment. Nor shall the Lessor be liable for direct or indirect damages (e.g., operational downtime, loss of profit) incurred by the Lessee as a result of defects in the Rental Equipment. If a defect in the Rental Equipment is established—provided such defect is not attributable to the Lessee or the use of the Rental Equipment by a third party—and renders the equipment unusable for the Lessee, the Lessor shall remedy the defect within a reasonable time (by means of repair or the provision of suitable replacement equipment). If the Lessor determines that the defect cannot be remedied within a reasonable time or at a reasonable cost to the Lessor, the Lessor shall have the right to terminate the agreement. In such an event, the Rental Equipment shall be returned to the Lessor, and the Lessee shall be released from the obligation to pay rent as of the date of such return.
§10 The Lessee’s liability regarding faults, damage, and theft
The Lessee shall notify the Lessor without delay of any faults in or damage to, as well as any theft of, the Rented Equipment during the rental period. Upon receiving such notification, the Lessor shall inform the Lessee of the measures the Lessee is to take. In the event of an insurance claim, the Lessee shall file a claim with their insurance company as soon as possible (see § 12 below). In the event of theft of or damage to the Rented Equipment, it is the Lessee’s responsibility to file a police report in the locality where the theft or damage occurred and to send a copy of the report to the Lessor and the insurance company.
For longer rental periods, the Rented Equipment shall be jointly inspected by the Lessor and the Lessee, in accordance with an agreed schedule, to ensure the Rented Equipment remains in good condition.
The Lessee shall be liable for all damage to the Rented Equipment that was not present at the time of delivery pursuant to § 2 above. Damaged or lost Rented Equipment that is not covered by the Lessee’s insurance shall be charged to the Lessee at replacement value.
§11 Special provisions regarding cabins, trailers, and containers
The Lessor’s cabins, trailers, and containers (“BVC”—otherwise included in the term “Rental Equipment”) listed in the price list are intended for use during working hours and may not, without a specific agreement to that effect, be used for accommodation or overnight stays of any kind. Cabins intended for accommodation/overnight stays are quoted separately, with specifications indicating their intended use.
BVC units constitute movable property and may not be used in a manner that risks terminating or otherwise encumbering the Lessor’s ownership rights to them. For example, BVC units may not be registered, pledged as security, permanently affixed to real property, or transferred by the Lessee. Transport and setup of BVC units are carried out in accordance with the rental agreement.
BVC units may not be sublet or used by anyone other than the Lessee and the Lessee’s employees. However, the Lessee is entitled, at their own risk, to allow others to use on-site work cabins during working hours and at the workplace for their intended purposes—such as changing clothes or taking breaks.
Items introduced into the BVC units by the Lessee constitute the Lessee’s movable property; these must be removed, and the units restored to their original condition, upon the expiration of the rental period.
The Lessee is responsible for obtaining all necessary permits for the placement, use, and removal/restoration of BVC units, and shall bear all associated costs and fees required to comply with regulatory requirements linked to such permits.
The Lessee is responsible for all costs related to the site or area where the BVC units are to be placed, and for ensuring that the surface and accessibility are suitable and prepared for the use of the BVC units. Upon the expiration of the rental period, the Lessor is entitled to carry out maintenance and restoration work at the Lessee’s expense to restore the Rental Equipment to the condition it was in at the time of delivery, as specified in § 2 above.
§12 Delayed or defective delivery
If the Lessor fails to provide the Rental Equipment in good working order at the agreed time, the Lessee is entitled to terminate the rental agreement or request a reduction in rent corresponding to the defect or delay. However, the Lessor is not liable to compensate the Lessee for any other direct or indirect damage incurred by the Lessee or a third party as a result of the defect or delay.
Claims for termination, damages, or rent reduction may not be asserted if the Lessor offers to remedy the defect in the Rental Equipment or replace it with other acceptable Rental Equipment, and such rectification is carried out within a reasonable time and at no cost to the Lessee. Nor may such claims be asserted unless the Lessee notifies the Lessor of the defect immediately after discovering it, or after the time when the defect should have been discovered (notice of complaint).
§13 Insurance
The Lessee is responsible for insuring the Rental Equipment for its full replacement value throughout the entire rental period. The Lessor is responsible for ensuring that mandatory traffic insurance is in place for Rental Equipment and vehicles subject to statutory insurance requirements.
§14 The Lessor’s right to terminate the contractual relationship, etc.
The Lessor has the right to immediately terminate the rental agreement and demand the return of the rented Rental Equipment if
a) the Lessee fails to fulfill its payment obligations towards the Lessor when they fall due, unless the delay is of minor significance to the Lessor;
b) the Lessee, following a request from the Lessor, fails to (A) provide (i) a parent company guarantee in accordance with Appendix 1 hereto, under which the Lessee’s parent company—as security for the Lessee’s due performance of the rental agreement—acts as surety (“on demand”) as for its own debt and thereby assumes liability for all of the Lessee’s obligations and commitments towards the Lessor, or provide (ii) other equivalent and satisfactory security accepted by the Lessor; (B) if the Lessor has reason to apprehend a lack of solvency on the part of the parent company under a provided parent company guarantee, or if the value of provided security decreases after such security has been established (and the Lessee, following a request from the Lessor, is unable to offer supplementary security accepted by the Lessor); or (C) if a change of ownership occurs whereby a surety that was previously the parent company of the Lessee ceases to control at least 50 percent of the shares in the Lessee;
c) the Lessor has reason to apprehend a lack of solvency on the part of the Lessee regarding the concluded agreement, and satisfactory security—as requested—is not provided; d) The Lessor can demonstrate a material risk of loss of or significant damage to the Rental Equipment, unless satisfactory security is provided or the Lessee demonstrates that the risk of such loss or damage no longer exists;
e) The Rental Equipment is subjected to abnormal use, used in a negligent manner, or otherwise used by personnel lacking the requisite authorization or training;
f) The Lessee, without the Lessor’s written approval, permits persons other than the Lessee’s own personnel to use the Rental Equipment;
g) The Lessee otherwise breaches a provision of this Agreement, the observance of which is of more than minor importance to the Lessor.
If the Lessor terminates the rental agreement with immediate effect as set forth above, the rental period and the Lessee’s right to use the Rental Equipment shall cease. The Lessee shall then bear the cost of the immediate dismantling, cleaning, and return of the Rental Equipment to the Lessor. The Lessee’s obligation to pay rent for the Rental Equipment ceases upon such return of the Rental Equipment.
If the return is not carried out by the Lessee, the Lessee shall reimburse the Lessor for the cost of dismantling, cleaning, and collecting the Rental Equipment. The Lessee bears the risk for the Rental Equipment until it has been returned to the Lessor’s rental depot.
§15 Force Majeure
The Lessor shall never be liable for any damage incurred by the Lessee due to incorrect or delayed delivery of Rental Equipment if such delay or error is caused by statutory provisions, actions taken by public authorities, acts of war, strikes, blockades, boycotts, lockouts, or other similar circumstances. The Lessor and the Lessee have the right to terminate the rental agreement with immediate effect if it can be demonstrated that the circumstances described above have caused significant inconvenience to the Lessor or the Lessee, respectively, and were not caused by the Lessor or the Lessee themselves.
§16 General payment terms
All prices exclude value-added tax (VAT). Lessees without agreed credit terms must pay the rental fee in advance. Unless otherwise agreed, the payment term is net 10 days. Default interest is charged at the reference rate set by the Riksbank (applicable at the time) plus eight percentage points; in addition, statutory reminder and debt collection fees apply where relevant. Recurring invoicing takes place twice a month; concluded rental agreements are invoiced promptly. The Lessor reserves the right to charge an invoicing fee and an account setup fee for new accounts. If the Lessor so requires, the Lessee shall deposit the advance rental amount requested by the Lessor.
The Lessor reserves the right to change prices and insurance fees without prior notice.